Data loss prevention (DLP) is a compliance feature designed to help your organization prevent the intentional or accidental exposure of sensitive information to unwanted parties.
Essentially, with data loss prevention tools, an end user cannot send sensitive information to an email address outside of the company domain or to a public cloud storage service, such as Dropbox or Google Drive. Any malicious or accidental attempt to send sensitive information out of the network will be blocked and logged.
Easily create policies that find sensitive
content wherever it lies in Microsoft 365.
Stop accidental sharing and
Get visibility into how data is
For example, you can identify any document containing a credit card number that’s stored in any OneDrive for Business site, or you can monitor just the OneDrive sites of specific people.
For example, you can identify any document or email containing a health record that’s shared with people outside your organization, and then automatically block access to that document or block the email from being sent.
Just like in Exchange Online, SharePoint Online, and OneDrive for Business, these Office desktop programs include the same capabilities to identify sensitive information and apply DLP policies. DLP provides continuous monitoring when people share content in these Office programs.
You can educate your users about DLP policies and help them remain compliant without blocking their work. For example, if a user tries to share a document containing sensitive information, a DLP policy can both send them an email notification and show them a policy tip in the context of the document library that allows them to override the policy if they have a business justification. The same policy tips also appear in Outlook on the web, Outlook, Excel, PowerPoint, and Word.
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